Procedure of students participation in the academic mobility programme (Erasmus+)

Step 1. Familiarizing with conditions and terms of the selection process

Calls for applications for participation in the academic mobility programmes are publicized by the International Relations Office on the university website tntu.edu.ua twice a year. Calls for applications contain information on minimum requirements for participants (study cycle, academic performance, required language competence, etc.), a list of possible subject areas for learning, the value of the mobility funding, deadlines of the selection process. Additional calls for applications can be announced, providing they are agreed on with the partner universities.

Step 2. Choosing an education institution

Choosing a foreign education institution for mobility, one should take into account the availability of study programme which is corresponded to the similar study programme at TNTU. To choose the possible study programme student should turn to the academic mobility coordinator in the faculty.

Step 3. Registration for participation in the selection process

The call for applications for participation in the academic mobility programmes contains a registration form. A selection process participant should fill in the registration form and submit it to the International Relations Office. The registration form must be signed by an applicant and approved by the department head.

Step 4. Undergoing the selection process

Procedure of selecting the academic mobility programme participants foresees several stages.

Stage 1 a student must submit the following documents to the academic mobility coordinator in the department:

  • an application;
  • the copy of his/her credit book (GPA paper issued by the dean office);
  • a certificate in foreign language competence;
  • the copies of science articles (if they are available).

Stage 2 the department meeting according to the following agenda:

  • considering the applications for participation in the selection process submitted by students;
  • verifying the processing of documents and their conformity to the rules and conditions of the selecting process;
  • listening to each participant of the selecting process;
  • open ballot on determining the candidature for participation in the programme;
  • the excerpt from the department meeting protocol with the recommendation to the faculty academic council.

Stage 3 considering the candidatures for participation in the academic mobility programme by the academic council of the faculty. Its decision must be placed in a separate item of the protocol.

Positive decision of the faculty academic council is a reason for dean to introduce the proposed order on sending students to foreign country to participate in the academic mobility programme.

The selection criteria are as follows:

  • GPA should not be less than 4.0 (according to the national scale) It must be confirmed by GPA paper issued by the dean office.
  • Participation in conducting scientific research.
  • Mastering English language or language of host (receiving) country. The level of language competence should not be lower than it is determined by the programme requirements (as a ruler, a B2 certificate is required).

After the selection process all participations are informed about its results.

Step 5. Preparing the documents and their submission to a foreign education institution

Selected students must fill in the Student Application Form and the Learning Agreement. To get the required forms they should turn to International Relations Office.

The academic mobility coordinator in the department must agree on the Learning Agreement with a partner institution before student departure.

After entering into the Learning Agreement, the dean should issue Transcripts of Records to the student.

The required documents (Student Application Form, Learning Agreement and Transcript of records) must be submitted by student to the International Relations Office no later than the date set in the call for applications. After receiving all required documents from student, the representatives of the TNTU International Relations Office should send them to the partner institution.

Step 6. Waiting for a response from the partner institution

The representatives of the partner institution must agree on the nominated candidates within 2 or 3 weeks and inform the TNTU International Relations Office about their decision.

Step 7. The processing of the documents required for student departure abroad

The documents required for student departure abroad are completed in conformity with TNTU rules with participation of the Training Department, the International Relations Office and the relevant faculty.

January 12, 2017